Email Signature Software to Create & Manage Professional Signatures

Supercharge your company’s email sign-offs! XignDoc is the ultimate email signature management software solution for businesses of all sizes and specialisms in the UK. Our intuitive platform allows you to create signature, update, and manage professional email signatures across your organisation, ensuring that your employees stay on brand and that you make the most of every email interaction.

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Why choose XignDoc as your email signature manager?

 

Wave goodbye to poor engagement and inconsistent messaging. With XignDoc's powerful email signature management software, you can ensure greater brand consistency and turn every email into an opportunity.

  

 

Digital document signing

Keep every email on brand

XignDoc can help you produce branded email banners in seconds. Choose from one of our eye-catching templates or create signature designs that are unique to your brand. Just add your company’s logo, brand colours, and legal disclaimers and you’re ready to go.

Centralise email signature management 

With XignDoc, it's easier than ever to manage email signatures across your business. Our centralised platform lets you create professional designs for new employees and seamlessly update signatures for existing staff. Flexible roles and permissions are available depending on your requirements, making it the ideal signature management software for growing organisations.

Stay on top of signature workflow
Increase workplace efficiency

Tailor messaging to every team member  

Eliminate manual updates and ensure every email signature stays current. Sync with your existing user database to automatically populate company email signatures with key details, including job title, headshot, email address, and phone number. 

Add CTAs to promote products and services  

Make your emails work harder for your business. Insert key dates, promotions, and upcoming events into departmental or company-wide email banners to complement your business's ongoing marketing campaigns. 

 

 

Verify signer identity
Guaranteed security and compliance

Link back to your social channels  

Turn every email into a gateway to your social channels. Easily add social media icons to your email signatures, encouraging recipients to follow, engage, and stay connected with your brand across multiple platforms.

Report and refine  

Take the guesswork out of email signature performance. XignDoc allows you to analyse click-through rates and other key engage metrics to see what works, empowering you to refine your templates for maximum impact in the UK.

Tailored to your brand

 

Key benefits of our email signature management system

 

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Seamless compatibility with all major email clients

XignDoc helps you create signatures that can be used alongside every major email service, including Gmail, Apple Mail, and Microsoft Outlook. Whichever provider you use, setup and customisation are simple, & you'll be able to design high-quality email banners for your business in seconds using our advanced email signature software.

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No design skills required

Our email banners are easy to create and maintain, even for individuals with no discernible design skills. XignDoc's handy templates and intuitive features allow businesses to maintain on-brand, professional email signature without the need to hire external professionals.

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Increased efficiency

XignDoc's centralised email signature management software helps you make individual or company-wide banner changes in a flash. Whether you want to set up a signature for a new employee, update a staff member's contact details, or promote a new service, we can bring consistency to all your email communications.

 

Find out how email signature management software can improve your business

 

Join the thousands of users who rely on us for their digital signing requirements by getting started with XignDoc today. Free trial   See Pricing  

 

Frequently Asked Questions

Email signature software allows businesses and individuals to create signature, manage, and implement consistent email signatures across all outgoing emails. XignDoc's email signature service includes customisation options, templates, and analytics tools.

Yes, our email signature software allows you to create personalised email banners for individual employees while maintaining company-wide branding consistency.

Yes. Our email signature platform includes tracking and analytics features, allowing you to monitor click rates for elements embedded in your company's signatures.

Yes, XignDoc includes encryption methods and strict access controls to protect sensitive company information.

Yes. Our email signature software helps ensure legal compliance by automatically including necessary disclaimers, confidentiality notices, or other required information in every email signature used by your business.

Yes, you can add clickable social media icons or links to your email signature, allowing recipients to follow or connect with your business on platforms such as LinkedIn, Facebook, Instagram and more.

Email signature management software ensures consistent branding, a professional appearance, and legal compliance across all email communications. It also saves time by automating signature management for teams and businesses.

Yes, our feature-rich software allows you to add images, logos, social media icons, and other visual elements to your email banners.

Yes, our email signature software is ideal for organisations of all sizes, especially those with a large number of employees, as it enables centralised control and management of email signatures.

Yes, our email signature platform allows administrators to make changes to all employee signatures centrally, ensuring consistency and compliance with updated company branding or legal requirements.

Our email signature software includes an intuitive drag-and-drop editor with pre-designed templates, making it easy for users with no design experience to create professional-looking email signatures.

Yes, our email signature software is compatible with mobile email apps, allowing you to create and apply signatures on smartphones and tablets to ensure consistency across all devices.